“Let a deep appreciation of nature be the foundation of your child’s education”
We call our program a mixed-aged kindergarten as it is our goal to prepare children for their entrance to school by forming strong loving relationships that allow them to develop their sense of trust, autonomy, initiative and industry. We strive to provide consistent care for the children at our center from birth to age six. We offer a total of 8 full-time Multi-Age Care spaces.
We believe the essential element in early childhood education is actually the educator. She is who shapes and influences the children’s environment, not only through the furnishings, activities, and rhythms of the day, but most importantly, through the qualities of her own being and her relationships: to the children and other adults in the kindergarten, to the parents, to daily life in the kindergarten, and to living on earth. Our curriculum focus is on age appropriate child development. Preschoolers learn about and make sense of their world through play, acting out the things they are experiencing and trying to recreate them in their play.
Children are born eager to learn. Spurred by curiosity, children conduct their own inquiries and draw their own conclusions. When hands on, child led inquiry, meets active involvement with adults who respond to children’s delight, children excel in making meaning of their world. This is the central philosophy behind our methods. Curriculum for our 3-6 program focuses on building relationships, instilling empathy, confidence in themselves, creating social responsibility and developing the basic cognitive, language and problem solving skills needed for success in kindergarten. Each day children learn to care for themselves, each other, and the world around them. Children learn uplifting ways to interact with others and the surrounding environment, through imitation of adults and each other.
Table Of Contents
- Daily Routine
- School Policies
- Food & Meals Policy
- Administrative Policies
- Wellness Policy
- Guidance Policy
- Safe Release Policy
- Employee Policy
- Emergency Plan
Multi-Age Waldergarten Daily Routine – 8:30am-3:30pm
While teaching all her classes, our teacher observes, listens and talks with children about their interests, and helps small groups of children plan their own projects. Stories, puppet shows and plays are used to discuss these experiences. Throughout the year responsibility for directing the play or project is gradually released, from teacher to child. Each child is honored as a unique, powerful and capable individual. Children work on their own day to day investigative projects throughout the year. Inspiration for indoor curriculum comes from children’s experiences in the woods, gardening, sustainability education, and exposure to their community.
* Children will spend at least 1 hour outside each day rain or shine.
Read our inclement weather policy here
We help children develop sequencing, sensory integration, eye-hand coordination tracking, appreciating the beauty of language and other basic skills necessary for the foundation of academic excellence these are fostered in our early childhood programs. In this truly natural, loving and creative environment, the children are given a range of activities and the structure that help them prepare for the next phase of school life.
Children are greeted with eye contact and a hug or a handshake by the teacher
The teacher sings a song to gather the children into a circle where the children recite verses and songs according to the seasons.
The classroom has opportunities for practical life imitative play, fantasy play through dress-up, building structures with blocks, silk sheets and small furniture or imaginative play with small animals, trees and houses.
Our teacher sings a song and begins helping the children to clean up the room and the children follow along in imitation.
Our teacher prepares a snack while the children play and they are welcome to wander over to her to assist in setting the table or cutting fruit. Children wishing to help with snack preparation must first wash their hands at the kitchen sink with a stool. Before the group sits down everyone must wash their hands before joining together to sing a non-denominational blessing and share a snack.
On Thursdays we will bake fresh bread together before going outside.
Children then get on their shoes and coats in preparation for playtime outside where they are encouraged to walk, climb, run and explore their natural world.
While children play outside soup simmers gently on the stove. Children then come inside, wash their hands and join hands for our blessing and sharing soup together.
Finally the teacher gathers the children together into a circle for a story to settle them before sleep.
Children settle while the teacher sings a song and sits doing handwork watching over them.
Children then help put their blankets away and get on their shoes and coats in preparation for playtime outside where they are encouraged to walk, climb, run and explore their natural world.
* Children are picked up at 3:30pm.
What to bring – Each day please send your child with:
- A water bottle
- A nutritious lunch
- Change of clothing (pants, socks, shirt, underwear)
- Weather appropriate clothing – see clothing >>
Snack & Lunches
Our center provides a rhythmic snack each day of the week. Sharing snack together is a corner stone of our program.
Please let us know of any allergies so that we can make the appropriate accommodations.
We ask families to bring a bagged lunch. Candy and treats are not permitted at the lunch table.
Please avoid bringing toys from home to school. We want to make sure that they do not get lost. If your child wants to share a special toy or photo, please ask the teacher if you can show it off at circle time. After this, the toys can go home with parents or the teacher will place them in a backpack for safekeeping and will return them at the end of the program.
Movies and television have an extremely strong influence over a young child’s psyche. The influence of television, movies, hand held devices and video games on developing minds is well documented and researched.
Please avoid sending your child in clothing that has characters on it so that the clothing does not influence the children’s play.
We want to see children’s imaginations and creativity grow and develop in the classroom. For this reason we do ask that your children not watch movies or television on nights before they come to class as it affects their play in the classroom significantly.
While it is not our place to dictate what goes on in your home we do ask that parents be mindful of the media their children consume, we strongly encourage families with young children to use guided media practices as much as possible and to limit their exposure.
Loving Learning is a wholesome environment where children and families are free from the many trappings of society. For this reason we ask that there is no smoking on the property.
If your child is going to be absent, please call the center before 8:30 am. This will allow us to begin the morning knowing how many children to expect.
Our phone number is 250.377.3898 – Please do not email, text or Facebook message us. You need to call.
It is very important that parents are able to drop and pick up their children in a timely fashion. If you know you will be late to drop off or pick up your children please call the center.
Each morning, you must sign in for the morning on the sign in sheet. Please notify the facilitator if a different person will be dropping off and picking up your child. If the person who is picking up your child changes, you must phone and speak directly to the facilitator. We cannot release a child to someone who is not on the sign in form.
We go outside everyday rain or shine. All children must be prepared to play outside. When your children are outdoors, comfort is very important. Good clothing makes the difference between a child who is engaged in their play and a child who is uncomfortable and unhappy.
Please send an extra set of weather appropriate clothing with your child.
We do not discourage children from getting dirty or wet. For this reason it is important that they be sent to school with an appropriate set of clothing so that we can ensure your child is comfortable and warm.
Long pants, dry socks and hats are a must
It is important to remember children cannot regulate their body temperature in the same way that we can as adults. The energy that children spend maintaining their body temperature is energy taken away from the hard work that they are doing – growing!
Inclement Weather Policy
We go outside in almost all weather.
If the weather is particularly cold (under -10C) or hot (over 40C) we will limit our time outdoors.
Loving Learning may be closed on occasion due to severe weather, if we deem that the weather would be a hazard to families traveling to the program or children playing outdoors. Should this be the case, the facilitators will call parents. Every effort will be made to post a notification of closure on the front page of the web site. If the local school district has a snow day, Loving Learning will not operate.
Families who wish to register with Loving Learning must complete the following steps:
Contact Krystal at info(at)lovinglearning.com or call the center 250.377.3898 to arrange a time to tour the center and meet with us.
We have very few openings each year. Once we have identified a fit between availability at the center and your needs Krystal will send you a link to our registration page.
- Complete Registration Form & Pay Deposit
A $100 non-refundable deposit is required to reserve ALL spaces.
The registration deposit is a non-refundable contribution to the Loving Learning Education Development Center and is put towards your first month fees. It can be paid via interac transfer to krystal86(at)gmail.com or by cheque.
- Make note of school calendar and all school closures found here
* Please note that you are not registered until we receive all of your forms & your deposit
On the first day you and your child come to Loving Learning by 8:30am and stay together until 11:45.
Please allow your child to explore their new environment with the comfort of having you nearby.
You’ll return at 11:45 to pick up your child after they have felt what our morning looks like.
You may stay with your child for a few minutes until they are settled into play, say goodbye and leave.
Please return at 1:15pm. Your child will stay for lunch and see the transition to nap.
Food & Meals Policy
NOTICE: Our center contains natural materials including wool, acorns, walnuts, hazelnuts, chestnuts, pine cones and many other known allergens.
We prepare morning snack together with your children at Loving Learning with seasonal fruit.
We serve whole grains with whole milk and fruit for snack at our center. Children are encouraged to help cut fruit with crinkle cutters and must wash their hands before they are allowed to help. Children with visible signs of illness are not allowed to help prepare snack.
We rotate organic whole grains as follows:
Monday – Rice
Tuesday – Barley
Wednesday – Millet
Thursday – Rye
Friday – Oats (not gluten-free)
Grains are always organic and local when possible.
Milk is from Grass Roots Dairy in Salmon Arm.
Fruit is picked from the community. Apples are always from BC and organic when possible.
If your child has gluten intolerance we suggest choosing Monday or Wednesday as it is expected that all children share the same snack for consistency and rhythm. Parents can choose to bring an alternative warm cooked grain for their child to share at snack time.
Lunch – Children are asked to bring a bagged nutritious lunch.
Each day children are asked to supply their own water bottle filled with water. Please do not fill your child’s water bottle with juice.
In the Waldergarten we offer water from a glass at snack time and children are free to drink water at any time during the program at the snack table.
Please bring a supply of diapers for your child. We provide alcohol and scent free wipes.
We are happy to use your cloth diapers.
You must provide a wet bag for soiled diapers.
Clean diapers must be fully assembled (ie. pocket diapers stuffed) organized and free of odor.
At the center we believe in pressure & stress free potty training.
Once a child is walking we offer the potty when other children are toileting but they may absolutely refuse and that’s ok! All toddlers remain in a diaper until they are completely trained. No child is ever forced onto a potty. We firmly believe in developing a healthy willful and willing relationship to toilet training. At the center we do have the benefit of your child seeing other children use the potty. This helps 😉
There is no age restriction or rules around when a child must be toilet trained.
Our staff simply provide a positive atmosphere and encouragement for eventual toilet training success!
All toddlers nap in the afternoons on mats on the floor. We also have a playpen for children between 12-24 months.
We provide an individual pillow, sheet and blanket for each child stored in their own basket in the nap room.
If your child would like a small toy or blanket for nap time please feel free to bring one. It would be better if it could stay in their basket and not go back and forth because it is quite difficult for your child to transition to nap when things are forgotten at home.
Fees are to be paid on the 1st of each month and must be paid in full. Late payments will result in your child being unable to attend the program until payment has been made in full.
We do accept cheques and there is a $50 fee for any item returned NSF.
Payment via interact money transfer to krystal86(at)gmail.com is preferred.
Program Fees are outlined below.
5 Full Days – $750/month
3 Full Days – $495/month
2 Full Days – $375/month
July & August Fees
5 Full Days – $570/month
3 Full Days – $375/month
2 Full Days – $285/month
The Waldergarten program ends at 3:30pm.
If a child is picked up after the end of their registered program a late fine of $5 for the first 15 minutes and $1/minute after that.
This fine must be paid before the child is able to return to care.
We do accept subsidy. Families remain responsible for the full amount of your chosen program. All fees outstanding at the end of the month due to delay in processing become payable immediately.
Any parent wishing to subsidize their program fees is required to be found eligible by the Ministry of Family Development.
Parents are expected to work promptly with Loving Learning to ensure a care plan is in place BEFORE your child enters care.
Illness & Make-Up Days
We do not offer make-up days.
If your child does not come to child care for any reason, families remain responsible for the full amount. There is no refund or reduction in fees for any days on which a child is absent from the program due to illness, vacation, snow days or statutory holidays. Children may however make up any class missed if space permits within one week of the absence.
Should Loving Learning be closed due to staff illness fees will be refunded within 2 weeks.
*Please note that we are closed for 1 week in December & March (regular fees apply) and July & August (pro-rated fees)
See our school calendar >>
One month written notice is to be provided when a child will no longer be requiring care. Notice must be given by the last day of the month.
In lieu of notice payment is due in full even if the child will not be attending.
This notice must include an end date so our staff may modify the program to accommodate farewells. We ask that the parents alert us in writing of any particulars they wish to include in this leave-taking.
This arrangement allows Loving Learning to have ample time to notify the families on our waiting list and ensures a smooth transition as children move on from our program.
If Loving Learning fails to provide notice a pro-rated refund will be offered.
One month written notice is required to request an enrolment change. All written notices must be received by Loving Learning on the last day of the month. Loving Learning will consider the request and honor the enrolment change if we have availability. Failure to provide one months notice will result in your child’s enrolment schedule and your child care fee remaining the same.
The first four weeks are a probationary period. Loving Learning reserves the right to request that the child is withdrawn from the program if they are unable to adapt to the program and the staff believe the program is unable to meet their needs. In this situation only two weeks notice will be required and half a months fee will be refunded.
Termination of Services
Loving Learning will terminate services immediately in the following situations:
A parent or family member behaving in an inappropriate manner within the center
A parent or family member is abusive or aggressive towards a staff member or other families within the center
A family has incurred 5 late fines
A child has behavioural issues that compromise the safety of the children and staff
Health & Wellness Policy
We do not keep or record vaccination history for any of the children in our care.
In order to promote a healthy environment we ensure:
- Proper hygiene is maintained;
- Universal precautions are used for handling all bodily fluids;
- Proper hand washing techniques are used by all children and adults; and
- Families are informed of any outbreak of contagious diseases.
Your child will be sent home if they are at the center with any of the following conditions:
- Difficulty in breathing – wheezing or a persistent cough;
- Fever (1OO degrees F/38.3 degrees C or more);
- Sore throat or trouble swallowing;
- Infected skin or eyes, or an undiagnosed rash;
- Headache and stiff neck (should see physician);
- Unexplained diarrhea or loose stool
(may or may not be combined with nausea, vomiting or stomach cramps).
These symptoms may indicate a bacterial or viral gastrointestinal infection which is very easily passed from one child to another via the fecal-oral route. The child should be kept home until all symptoms have stopped;
- Nausea and vomiting;
- Severe itching, dry skin of either body or scalp if caused by head or body lice or scabies; or
- Children with known or suspected communicable diseases.
A doctor’s note may be required before the child can return.
In Summary, a child must be kept at home (or taken home) when the child:
- Is suffering from one or more of the above symptoms; or
- Is not well enough to take part in the regular programs of the program.
- Ultimately, the care of a child who is ill is the parent’s responsibility.
If your child becomes ill at child care, we will call you or your alternate to come and pick up the child. We will endeavor to keep the child quiet and comfortable until you arrive. If we feel it is an emergency situation, we will call an ambulance for the child and contact you or your alternate immediately.
When your child comes to the center sick
it makes the other children and caregivers vulnerable to getting sick as well.
PLEASE NOTE: If all caregivers are too ill to care for the children the child care program will be closed.
We will endeavor to give you as much notice as possible and you will not be charged for days where we cannot provide care.
It is your responsibility to make alternative child care arrangements.
Loving Learning Education Development Centre emphasizes the provision of well-planned programs which meet the individual needs of each child thereby decreasing opportunities for inappropriate behaviour. All interactions between children and early childhood educators at Loving Learning will promote the child’s development of a healthy and positive self. Children will learn, through interactions with their early childhood educators, other children and their environment that they are capable of success and self-control. All interactions at Loving Learning, including those that guide behaviour, will provide the children with learning experiences and opportunities to develop an understanding of moral values and a sense of security.
Appropriate and consistent limits will be established based on the children’s ages and developmental needs in order to ensure a safe and healthy environment for both the children and the early childhood educators.
Loving Learning staff will incorporate many methods of encouraging acceptable behaviour by:
- Consistently modelling appropriate and acceptable behaviours, such as respect for others’ personal space, using manners and abiding by the same limits, as have been established for the children, thereby promoting acceptance of these values
- Providing a sufficient number of interesting and developmentally appropriate activities
- Gently guiding children through transition times with song and rhythm
- Being aware of the environment and interactions occurring within the classroom and redirecting negative or inappropriate behaviours
- Providing positive reinforcement for all positive behaviours exhibited by the children, in order to promote the children’s understanding of what behaviours are expected and encouraged
- Allowing children to make choices as often as possible; however, teachers will make expectations clear when it is not a matter of choice
- Using proximity and touch to remind the children that they are available to help them through a difficult situation
- Providing clear, consistent and appropriate limits based on the children’s needs and developmental levels, thereby helping to prevent confusion as to which behaviours are expected and appropriate
- Providing age appropriate explanations, for the limits that have been established; promoting the child’s development of independent self control
- Providing reminders of the established limits, thereby clarifying and reinforcing those limits and preventing the need for disciplinary intervention
- Ignoring minor incidents, as long no individual is at risk, in order to prevent negatively reinforcing an inappropriate and unacceptable behaviour
- Focusing on the behaviour rather than the child and establishing clear limits in a positive and specific manner. This helps to acknowledge that the child is loved and accepted as he or she is and can promote a clearer understanding of what the child should be doing; preventing possible resistance or defensiveness
- Recognizing that “time-in” is much more effective than time-out and time out should be used only when absolutely necessary to maintain safety of any one child or group of children.
- “Time-outs” are guided by the teacher who removes the child from play in order to reconnect with the child and discover how she can help them work through their feelings in a more positive manner. Sometimes a “time-out” might consist of a child coming to sit next to the teacher while she works instead of playing with the group. There is never a limit of time set on a “time-out” but rather it is an opportunity to change the direction the child is headed.
- Abiding by the principle that use of threats and/or any form of corporal punishment on a child, under any circumstances, is detrimental to a child’s development of trust and respect and is cause for immediate dismissal
If there has been a behavioural incident involving a child at any point in the day their parent will be notified. All information and cooperation from parents is appreciated when trying to determine the cause of a child’s misbehaviour; parents are, after all, the “experts” on their child. We see parents as team members and appreciate their support in guiding their children to develop into confident, respectful and caring human beings.
Our staff members are trained to address a variety of behavioural issues common among young children. Occasionally, however, situations arise that are out of the ordinary or, due to a variety of reasons, become unmanageable. This can be a very unpleasant situation to deal with for both parents and staff and therefore, please understand that every effort will be made to meet every child’s varying needs and abilities. We will make every effort to provide quality interactions and behavioural interventions to prevent situations escalating to the point that discharge is necessary.
Parents will be asked to complete an exit interview and an incident report form, should their child demonstrate behaviour, or take actions, that result in another individual being harmed.
Examples may include, but are not limited to: hitting, shoving, kicking, biting, name calling.
In many cases, while unacceptable, these behavioural incidents are fairly common among young children and, to some extent, are “age appropriate”, if you will. On occasion, however, circumstances may arise, which we are either unequipped to manage or have exhausted all our resources to correct the situation. Should this occur and a child’s inappropriate actions, behaviour or consistent failure to follow center rules of expected behaviour be deemed to place any individual or group in ‘danger’ of physical or emotional harm, the following actions will be taken:
After the first incident, the parents will be contacted and the problem discussed and a course of action decided upon. The child will be spoken to by the staff of the center at the time the incident occurs and discipline administered. The parents will be asked to review the behaviour with the child at home. Documentation will be placed in the child’s file.
After the second incident, the parents will be contacted immediately by the staff to discuss the situation and the child will be redirected according to center policy. Documentation will be placed in the child’s file along with a written summary of the discussion held with the parents of the child.
If a third incident occurs, the parents will be contacted and asked to come to the center and remove the child from our care. Documentation will be placed in the child’s file and payment would be due only for services rendered to the point of discharge.
Should a mutually satisfactory resolution not be possible and, as a parent, you decide to remove your child from the centre, the two week notice of departure, or payment in lieu of, will remain in effect. Under rare circumstances, at the director’s discretion, this policy may be waived.
Safe Release Policy
Please notify us regarding who will be picking up your child. Written permission must be received before we will release a child to anyone who is not authorized on the registration form. Verbal permission is not allowed. We will not allow your child to leave with an unauthorized person without previous permission. This is for the safety and protection of your child.
The children will not be released to an unauthorized person.
Only people who have been previously authorized to do so, will be allowed to pick up children from child care.
In the rare event someone whom we deem incapable of providing safe care arrives to pick up a child:
(intoxicated, injured, extremely unwell, we have a checklist please ask to see it if you are concerned. This has never happened.)
- We will politely suggest they contact an authorized alternate to pick up the child.
- If they refuse we will contact the child’s primary caregivers, the RCMP and The Ministry of Children & Family Development
- If an alternate cannot be reached within a reasonable length of time, Ministry for Children & Family Development will be called.
- We are not allowed to prevent an authorized person from picking up their child.
Drop-Off & Pick-Up Policy
Drop-off is 8:30-9am
Please let us know if your child will be arriving late. Our number is 250.377.3898
Pick-up is 2:30-3:30pm
Please let us know who will be picking up your child and if you will be picking up early.
A parent or guardian must authorize a minimum of 2 alternate people to pick up their child.
Verbal permission for an unauthorized person to pick up is NOT ALLOWED.
Authorized individuals will be required to present valid identification to pick up any child from the child care.
Parents are asked to provide an emergency telephone number they can be reached at in the event an authorized individual without valid identification or an unauthorized individual comes to pick up their child from child care.
All parents and guardians must make sure that a staff person recognizes that the child has been dropped off or is being picked up from child care.
It is your responsibility to check the sign-in sheet & bulletin board for school notices.
You will not be good teachers if you focus only on what you do and not upon who you are”
~ Rudolf Steiner
We take our responsibility in being trusted with your children seriously.
Children are vulnerable. Being entrusted to care for them is a big deal.
As your director I have taken great care in hiring staff with qualities of character I would like to see in my own children. We strive for excellence in our profession and take pride in being able to provide an extremely high standard of childcare. The staff at Loving Learning put considerable care and attention into the actions & language they use to hold the children in our care. We hold the children primarily with the unseen essence of our intention and will. It is through holding a loving container of authority we allow the children in our care to be free to grow, take risks and learn.
We have monthly staff meetings to discuss changes at the center and how we can best support the children.
From the paint on the walls to the curtains, every toy, every piece of furniture, everything in our environment was chosen with a great deal of care, consideration and intention. We all continue our study of child development from an anthroposophical perspective but also as parents who wish to deepen our relationships with our own children as well as those in our care. We are guided by our desire to send children out into their first few years of school as confident, willful, well-grounded little human beings.
Code of Ethics
We have strong values about the significance of holding and supporting your child where they are at in their development.
Our center is steeped in this philosophy.
It’s kind of a big deal.
We as ECEs are also bound by a provincial Code of Ethics.
You can download or view a copy of the ECEBC Code of Ethics here
All of our facilitators are trained in Standard First Aid and CPR C.
They also must pass a criminal record check including a vulnerable sector check.
At Loving Learning Education Development Center we will become close and part of each other’s inner lives. We ask that everyone treat this intimate relationship with respect and compassion for each other.
It is the policy of Loving Learning Education Development Center that any information or records held regarding your family be kept confidential. The only release of information or records would be for a legal matter that is requested or required by law.
It is also appreciated that any information you become aware of regarding other families at childcare be kept confidential.
Requirement to report neglect
As citizens of British Columbia, we are required to report any suspicion of child neglect or abuse to the Ministry for Children and Family Development.
We will report any abuse we suspect, that a child discloses or that a third party discloses.
It is not our responsibility to investigate or question the circumstances of the suspected abuse.
We will not inform you or anyone else of suspicions and subsequent report to the Ministry.
It is the Ministry’s responsibility to investigate any report and to inform all those involved of their investigation.
The health and well-being of the children is our first concern.
In the event of an emergency where our ECE cannot lead the program for the day all parents will be notified and our director will be available to run the program for the short term. Our director holds an ECE Assistant certificate and is not authorized to run the program except in emergency situations.
We have a short substitute list that we can call on in the event of our teacher being unable to facilitate the program. However, since the parents will know the children best, we also rely on you to help the children feel more comfortable. In the case of long-term illness or absence over 3 weeks we will look for a temporary instructor or cancel programs and issue refunds until a suitable replacement can be found.
In case of a major emergency such as fire or earthquake, we must be prepared to respond appropriately. Our emergency preparedness procedures include doing fire and earthquake drills with the children, being well acquainted with our emergency procedures and storing emergency supplies.
A laminated copy of the procedures outlined in this plan is hung beside the fire extinguisher and emergency exit map at the basement entrance.
In the event that any of the actions included in this policy must be enacted the childcare director will restock any and all supplies used immediately after the event and a review of the policies and procedures will take place on the Friday afternoon following the event. The childcare director will contact parents in person to provide counsel and guidance to aid their family through recovery.
In the event that our location is damaged and we cannot return to regularly scheduled programming at our location families will have the option of transferring to unlicensed family care with our ECE in her previously licensed Aberdeen home. Pro-rated refunds will be issued to those families not able to use this option and who need to find alternate care.
FOR A COMPLETE COPY OF OUR EMERGENCY PROCEDURES PLEASE SEE OUR PARENT MANUAL ON SITE
Primary – Sidewalk in front of Peterson Creek across the street
Secondary – RCMP Detachment Steps – 560 Battle St – 250.828.3000
Kamloops YMCA – 400 Battle St – 250.372.7725
Lloyd George Elementary – 830 Pine St – 250.374.3174
In the event of an emergency requiring an evacuation away from your facility, staff are always responsible for the care of the children until a parent, designated guardian or alternate are available to pick up the child.